Board of Trustees Minutes - June 30, 2011 PDF Print E-mail
Thursday, 28 July 2011

7:00 pm, Thursday, June 30, 2011


Members Present: Dawn Ashenbrenner, Steve Gantert, Linda Haney, Kay Meyer,
Suzan Miller, George Risberg
Members Absent: Bill Forbes, Eileen Gavin, Matt Powers
Non-trustees attending: Paul Beckel
Others: Members of the Governance Task Force - Barb May and Dan Schaut

Written Reports Received
Treasurer's Report
Report, Templates and explanation, Building Use Policy as an example from Governance
Task Force work on Policies and Procedures

The meeting was called to order at 7:10 by Vice-President, Linda Haney

Opening words sent by Steve Gantert:
When they have a choice, people will always gravitate to those rooms that have light on two sides,and leave the rooms which are lit only on one side unused and empty. Christopher Alexander

Minutes of May 17, 2011
The motion to accept the May Minutes made by Kay Meyer and seconded by Dawn Ashenbrenner
passed unanimously.

Treasurer’s Report
The motion to accept the Treasurer’s Report made by Dawn Ashenbrenner and seconded by
George Risberg passed unanimously.

Agenda Items:
Consideration of UU Wausau position on Concealed Carry – After some discussion of the
recent legislation and whether our church ought to consider having a policy regarding it, includinghow to go about including members in the decision, it was decided to table this until we have more detailed information about the details of the bill. Barb May’s workplace is getting legaladvice on the issue which she will share.

Report from Governance Task Force on Policies and Procedures - (see accompanying

Dan Schaut presented the group’s report including recommendations regarding areas to be
considered and stressing the board’s need to determine how to proceed.

Barb May presented the Writing Guidelines and Templates.

Paul Beckel presented the current Building Use Policy as an example.

Kay Meyer made a motion, seconded by George Risberg,to accept the report of the Governance
Task Force by Dan Schaut, Barb May, and Paul Beckel.

The board decided to take action on #1, Management policy components and #5 Oversight
monitoring in the remainder of 2011.

George Risberg made a motion, seconded by Dawn Ashenbrenner, that by the end of 2013 the
areas addressed in #s 2, 3, and 4 be completed.

George Risberg made a motion, seconded by Dawn Linda Haney, that each monthly board
meeting include an agenda item with a policy component.

Paul suggested that we we deal with #2A as a starting point. For our July meeting, Steve will try to write a draft of a statement of philosophy of governance including an outline of the board’s perceived function and its intended style of leadership.

Since the policies and procedures recently produced by the Personnel Committee are among
those most current and complete, Paul will also share this report with them at their next meeting.

Suzan will write notes to the committee members thanking them for all their hard work.

Election of interim Board President - Since Steve Gantert will still be here for the July
board meeting, this item was tabled until then.

Next meeting date: Thursday July 28, 2011

Agenda Items for July 28th:
Statement of philosophy of governance as indicated above
Process for working on item 1A
Election of interim president
Update on information about concealed carry legislation

The meeting was adjourned at 8:37 pm.

Respectfully submitted: Suzan Miller, Secretary

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